Request for Proposals (RFP)/Request for Applications (RFA) Copy

RFP is one of the most common grant writing acronyms. What is an RFP in grant writing? It stands for “request for proposal.” Most donors, whether a foundation or a government entity, release RFPs ahead of a grant submission deadline.

What is an RFP in grant writing? 

The RFP contains everything you need to know as an applicant, from the submission guidelines and deadline to a donor’s priorities and contact information. There might also be details about budget specifications, required attachments, response timeline, and more.

You may also see the acronyms RFA (Request for Application) and NOFA (Notice of Funding Availability). These are essentially the same as an RFP, though you’re more likely to see the NOFA acronym associated with government funding opportunities.

How to find RFPs 

Most foundations do not release an RFP in grant writing. Instead, they simply list their open opportunities on their websites, along with their guidelines. You may be able to find some open RFPs through the BS Africa Limited RFP Bulletin once you sign up to receive them.

When there is no RFP 

Not all foundation donors release RFPs in grant writing even though they’re currently issuing grant awards. They just don’t have a formal RFP release; their guidelines might be found on their websites. There are also several grants databases that list grant opportunities. Foundations are more likely to release RFPs to announce one-time funding opportunities or new deadlines. If you have questions about a donor’s application or guidelines, we encourage you to call or email the foundation. That’s also a great way to get to know a donor, and introduce your project. Unless, of course, they specifically state that they do not want to be contacted.

Solicited and Unsolicited Proposals 

Solicited Proposal  

A solicited proposal is usually a response to a published requirement, most of the time this is done in writing. Usually, requirements are contained in RFP/Request for Proposal also known as Request for Applications (RFA). This is the same as IFB/Request for Bid or in an RFQ/Request for Quote in procurement. RFP’s are normally issued by donors and this shows a detailed requirement of what donors want. They are normally issued during those times wherein the donor’s needs are no longer met.

Unsolicited Proposal

On the other hand, an unsolicited proposal, as what its name imply, is not a response to any donor’s need. Most of the times, this type of proposal is being used to fund a new product or project. Usually, these proposals have indirect connection to what donors need; thus, as said above, the proposal is just used to introduce the product/project.  

Difference between Unsolicited and Solicited Proposals 

The difference between these two proposals can be identified through their names. Solicited proposals are presented as an answer to a need. Unsolicited proposals are used to initiate the grant process, they usually show the donors why they would need this product/project. Solicited proposals are often welcomed; however due to the increasing number of unsolicited proposals today, donors don’t pay attention to them. Solicited proposals are presented because they are wanted by the donor; but an unsolicited proposal is like telling the person how you can help even if they do not require you to help.

Solicited proposals are submitted because they are needed, on the other hand, unsolicited proposals are submitted even if they are not needed, it is the proposal that usually tells the person that they should need the product they are proposing.

In the US system, an Unsolicited proposal is a written application for a new or innovative idea submitted to an agency on the initiative of the offeror for the purpose of obtaining grant funding for a project. This is a more common approach in bilateral donor funding with government to government. There are also many other non-government donors including many private foundations that receive proposals year round and you do not need a request from the donor to submit an application/proposal for funding.